She will notify the authors of the acceptance, invite them to submit the final version of the paper and, when received, check the format, language, figures, and send the now-accepted manuscript to the printer. Once the manuscript is accepted, the handling editor will normally send everything to the editor, who manages the final version. There may be further rounds of correspondence between editor and the authors at this stage, not usually involving the reviewers further.ġ39. The handling editor now decides more quickly about acceptance, rejection (yes, it still is possible), or indicates a need for further revision. Once the revision is returned to the editorial office (or re-uploaded on the website), the handling editor will evaluate the revision, sometimes sending it out again to reviewers.ġ28. The authors are typically given a deadline to submit their revised manuscript. Usually, even accepted manuscripts will have to be revised. If the decision is immediate acceptance (which is rare), the editor will ask you to submit the final version. Never accept a simple decision without justification.ġ07.2. It is the editor’s right to make final decisions about acceptance or rejection but she is also obliged to justify the decision. ![]() If the decision is to reject, this must be accompanied by the written reviews. In cases of seriously divergent reviewer comments, additional reviewers may be asked to give their opinion on the manuscript.ĩ7.1. Once the written reviews are received, the handling editor evaluates them, and makes a recommendation to the editor (or decides herself) whether the manuscript should be accepted, rejected, or revised. Once reviewers have been found, the handling editor sends them the manuscript, indicates a deadline for the review, and receives (or, if necessary, solicits) the reviews.Ĩ6. The sub-editor’s (or handling editor) task is to find suitable reviewers, send the manuscript for review, and keep track of its progress. If the manuscript passes this stage, the editor usually assigns it to a sub-editor (or handling editor). The editor’s decision is often based on non-scientific reasons, editorial policy, etc. - it rarely rests on detailed scientific scrutiny.ħ5. Many submitted manuscripts are rejected at this stage. This is followed by a quick reading of the manuscript, usually by the editor, to decide whether, or not, the manuscript should be sent for detailed review. This should never happen to a carefully prepared manuscript.Ħ4. Does it conform to the required format? Is the text appropriately structured? Are word limits observed? Is the recommended position of the tables and figures indicated? This leads to decision no.2: manuscripts that deviate grossly from the expected format are also sent back with a request for correction. Next, the format of the manuscript is checked. Editors typically have a very firm perception of what types of papers they want in “their” journal.ĥ3. In theory, the authors can appeal against this decision, but it is not usually worth it. If the topic does not fit the journal, it will be immediately sent back to the author without further consideration. After this, the manuscript is briefly checked: does it fit the theoretical scope of the journal? This leads to the first decision. ![]() When submitting electronically, authors must perform these tasks themselves.Ĥ2. This reference number is important as this is the identification tag for the manuscript during its further processing. This administrative process will include entering the arrival date, authors’ names, corresponding author and their address the manuscript will then receive a reference number. ![]() When the manuscript is received, the first task is for the publisher to register it in their editorial database. Do not risk it.ĢThe manuscript will make its way to publication through the following steps:ģ1. Breaking these rules will result in the immediate rejection of your manuscript. Everything goes through the editorial office: revisions, enquiries, complaints, etc. It is even more imperative that, if you are a corresponding author, you correspond only with the editor or handling editor, and no one else. It is important to know, however, that correspondence is always between the editor and the corresponding author, and that the editor will not contact anyone else from the author team. This process is usually lengthy and involves several people, with repeated correspondence between the corresponding author and the editorial office. 1The manuscripts are handled in a systematic way by the editorial office.
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